Funtastic Events is the best fun-loving events planner in Georgia and the Southeast USA – and they have a fantastic idea for you.
They have been in business since 1985 and have done over 6200 events. They even wrote the book on Casino Party Fundraisers.
If you are on the management board of a Non-Profit Organization, or if you are an affiliate of such an organization, you might like to consider this idea: A no-pressure Texas Hold ‘Em Poker Night.
This is the sort of event that people enjoy attending. If you plan the event to maximize the fun and entertainment potential of this game, with help from Funtastic Events, you’ll be providing an enjoyable experience and running a great fund-raiser, both at the same time.
Here’s how it’s done – First of all, it’s a good idea to select a Management Committee. Each of the members of the committee should be take a particular role in the event’s organization.
For instance, these roles can be allocated:
- Reception Committee
- Emcee of the night
- Coordinators of the foods and beverages
- A team who will be responsible for the venue
- A team who will take care of Publicity
- A team who will organize the raffle and prizes
- A team who will organize the Poker game
The event venue should be large enough to accommodate a number of round poker tables as well as a Reception Area.
The gaming equipment, such as Poker tables that seat 8 to 10 people with professional speed cloths, playing cards and poker chips can be rented from Funtastic Events.
As people may arrive at different times for the event, the Reception Committee should be in place to welcome people at least an hour before the night’s entertainment begins.
Invitations for the night must be sent out, either by post or by email. Allow plenty of time for the invites to come back. It’s often best to provide a discount on ticket prices if they reply and buy tickets early.
Depending on the number of RSVP’s organizers should know how many tables to hire for the poker players.
As soon as the evening’s participants have arrived, the Emcee can open the occasion with a speech about the Charity that the night’s funds are going to.
This can be an inspiring part of the proceedings and it may ensure that donors to particular charities will return, as their charitable efforts are going to be validated in such a pleasurable manner.
The Team who have been designated to organize the Poker game, should make sure that several copies of the rules of Texas Hold ‘Em Poker are displayed around the poker tables.
Not all guests will be familiar with the rules of this game. The Emcee of the night or Pit Boss should take on the task of informing the attendees about the rules of the Poker tournament, as well as answering questions and monitoring the clock to rotate the games.
The Emcee, or another designated Speaker can also welcome the evening’s participants and share some interesting news about the Charity of the Night.
One of the best ways to help raise funds for a Poker Tournament is through table sponsorship.
Many groups cover the entire cost of their event through sponsorships. The going rate for sponsors is typically $500 to $1000 per table.
You might also get the bar and food sponsored as well.
Local businesses will probably be willing to donate gifts, especially when they are told that their gifts will be prominently displayed with plenty of information about their business on view to generate extra publicity.
Raffle tickets can be sold at a separate table arranged for this purpose. Don’t forget to supply the raffle ticket sellers with a roll of duplicate raffle tickets.
Larger donation items may be auctioned off, either through a Silent or Live Auction.
Normally, you would reserve items that have a value of over $500 and above for a Live Auction.
Items such as vacation packages, expensive jewelry, mountain cabin weekends and even golf carts are usually popular for live auctions.
The Reception Committee at the door will be busy with the task of registering attendees and accepting payments. The price of attending the event should be set at $100.00 or more, as this will highlight the prestige of the occasion.
Prior payments can be acknowledged with a stamped receipt or cash can be receipted.
Receipts should verify each tax-free contribution. Each $100.00 entry fee may be worth 4 tickets representing an assumed fictitious value of $5000.00 each.
If it is permitted in your jurisdiction, a food and beverages stall can be set up, so that players can purchase something to eat and drink as the evening wears on.
Restaurants in the local area may be happy to provide some foods and beverages for free in exchange for publicity, or the price of these can be taken out of the fees from the ticket sales.
The event should run for two to three hours, so a food and drinks bar will probably be welcomed. This way, additional funds can be raised for the Charity as well.
The first hour may be allocated to Reception and welcoming the guests and the remaining two and one half hours can be dedicated to playing the game of Texas Hold ‘Em Poker.
Remind your guests that no real money is to be used in the poker game. Players will bet on the poker chips provided by Funtastic Events, the organization that is sponsoring the event.
If you think a night of Texas Hold ‘Em Poker sounds like an exciting way to raise funds for the charity organization that you represent, give Funtastic Events a call now.
They will help you to make this night a great fundraiser and one that is worth remembering.